Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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Guide to Recordkeeping in the Army — DA PAM 25–403
If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation.
Do not give these organizations the record copy of information to be preserved. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link.
Paam a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Any records that document operations of the unit will be preserved per this instruction and AR Destruction or loss of Army records is a violation of federal law and must not occur.
They supported and directed the effort through all staff elements and through the ranks, down to the unit level.
If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list 25-40 the records in the shipment.
Visual information records still and motion will be sent to director, U. Sign In Sign Out. This guide applies to all records regardless of media, e. Transmit unclassified e-mail to be preserved as a record to conops conus. Send the following records to: General Information Chapter 2.
Annex A contains a list of specific records to be created, maintained, and transferred. Paj records may be attached to an e-mail and sent classified e-mail. This guide applies to all Army forces that are deployed or engaged in operational missions. Missing records during Operation Desert Dq resulted in the Army spending millions of dollars for record reconstruction. Below is the entire quick reference guide that has been distributed and posted at various sites.
ARparagraph f states commanders of Army components operating under a pxm command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
The Paperwork Reduction 25–403, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. These are, in turn, implemented by Army regulations.
Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Approval by the archivist is legal authority for the retention and disposal dda all Army records.
Process and transmit the following records in 25–403 with the regulations that prescribe their creation. As pa, in the main dq narrative, this may not always be practical or possible. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. Units providing medical care will transmit these records in accordance with medical prescribing directives.
Units should also preserve files not listed in this table that document unit activities. The record copy will be handled in accordance with these instructions and AR Destruction for xa other reason is not authorized. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records.
Other unclassified records may be attached to an e-mail and sent to the same address. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR However, the nature of a contingency operation makes good recordkeeping even more critical.
Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)
The designated contact will establish the processes for the collection and transfer of unit records. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. Do not “over-classify” records. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.
Put the name of the operation in the subject line. Mail classified records double wrapped by registered official mail. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.
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Guide to Recordkeeping in the Army — DA PAM 25–
Records Management and Declassification Agency: Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. Process and transmit personnel records in accordance with personnel prescribing directives.